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OSHA Recordkeeping & Reporting Changes

    The OSHA, Form 300, is required to be posted from 2/1/17 – 4/30/17 however, the Occupational Safety & Health Administration (OSHA) has new reporting and record keeping regulations that went into effect on January 1, 2017.

    According to the new ruling, certain employers are required to electronically submit injury and illness data.  This process will allow the analysis of data to be used both for enforcement and as a resource for compliance assistance.

    The new rule also prohibits employers from encouraging employees not to report illnesses or accidents.  It emphasizes the continued prohibition of retaliating against employees that do report.

    Currently, OSHA requires employers with a workforce of more than 100 people to keep a record of serious work-related injuries and illnesses.  Minor injuries needing first aid do not have to be reported.  What does need to be included is fatalities, loss of consciousness, absence from work and transfers or restricted work.  Medical treatment beyond first aid, work related diseases as well as major dental issues and punctured eardrums also need to be reported.

    The new requirements will require certain employers to electronically submit injuries and illnesses to OSHA.  These employers are ones with 250 or more employees and companies with 20 – 249 employees in high risk industries.  For these employers, the 2016, 300A data needs to be submitted to OSHA by July 1, 2017.  The same employers are required to submit the 2017 forms (300A, 300 & 301) by July 2018.  Beginning in 2019 and each year going forward, the information must be submitted by March 2nd.

    Reminder!  Employers are required to report all worker fatalities within 8 hours and all amputations, loss of an eye and hospital stays within 24 hours.

    OSHA’s secure web site had 3 options for data submission:

    1. Manually enter data into a web form.
    2. Upload a CSV file.
    3. Transmit data electronically via an API (application programming interface)

    Remember that filing electronically does not replace the requirement of posting the data internally from February 1st to April 30th for employers with 100 or more employees. 

    For more information go to

    By Jacquie Edelen